Weeks after an employee leaves the company, IT discovers the account granting them access to sensitive information is still active. It’s a common occurrence in organizations big and small. And it demonstrates just how important identity access management tools are to protecting data from insider threats and data leaks long after a team member has moved on.
What are identity access management (IAM) tools, and how do they differ from other data access control solutions? While there’s often significant overlap in data access, data governance, and user access management tools, IAM tools address distinct aspects of identity lifecycle management and access control.
This post demystifies IAM solutions, explaining their core capabilities and exploring how they integrate with and sometimes differentiate themselves from related solutions. We also share our take on the best IAM tools available in 2025 to manage user access efficiently and cost-effectively.
The Growing Importance of IAM in Cybersecurity
Cloud and multi-cloud computing, remote and hybrid workforces, and a surge in insider threats and cyber attacks have modern businesses facing increased risks, compliance failures, and operational inefficiencies in their data security tools.
Protecting data now requires 24/7 vigilance. IAM security tools help ensure the right people have the right access at the right time, safeguarding valuable assets. These digital gatekeepers ensure only authorized users can access sensitive data and systems.
- Strong IAM practices like multi-factor authentication (MFA) and least privilege access minimize data breaches and unauthorized access risks.
- Implementing robust identity and access control tools prevents malicious actors from exploiting vulnerabilities.
- Identity management tools help in meeting industry standards and compliance laws.
At a time when cyber threats seem like constantly moving targets, investing in reliable IAM solutions can help your business maintain a strong security posture.
Essential Features of Modern IAM Solutions
Strength and flexibility are the foundation of any modern IAM solution. With ever-evolving cyber threats appearing daily, businesses need security that adapts quickly. The best IAM systems don’t just “lock doors;” they ensure only authorized users have seamless access while keeping bad actors out.
Features to look for include:
- Centralized identity management. A single platform managing all user identities and access privileges simplifies admin and ensures consistency.
- Lifecycle management. Automated user account creation, modification, and deletion streamlines onboarding and offboarding. This reduces administrative overhead and ensures security best practices are followed. For instance, when an employee exits the company, their access is automatically revoked.
- Access controls. Controls from basic role-based (RBAC) to advanced policy-based access control (PBAC) ensure users can access only the resources needed to perform their jobs or tasks.
- Auditing and reporting. Tracking user activity and accessing patterns help identify potential security risks, ensure compliance, and scrutinize security incidents.
- Multi-factor authentication. MFA goes beyond passwords; users must verify their identity through multiple channels. This can be a code sent to their phone or a biometric scan. Both significantly reduce the risk of unauthorized access even if a password is compromised.
- Single sign-on. Like one key that unlocks every door, SSO allows users to access multiple applications with one set of credentials. This improves user experience, reduces password fatigue, and simplifies access management for administrators.
Inefficient data access management processes can slow productivity and give IT teams major headaches. Adopting a modern IAM solution is an investment in your organization’s future security and success.
Benefits of Implementing IAM Solutions
It used to be that a simple username and password were enough for someone to gain access to needed data. That’s no longer enough to meet today’s privacy and compliance standards. IAM solutions unlock operational efficiencies and empower teams to work securely without added complexity.
IAM implementation benefits include:
- Simplified regulatory compliance. Advanced IAM tools track user activity, generate audit reports, and enforce access policies to demonstrate compliance, avoid penalties, and maintain customer trust.
- Improved business agility. The more you streamline access management, the more quickly you can adapt to changing business needs. For instance, when team members need to access specific resources for a new project, IAM allows for the quick granting of necessary permissions without complex manual configurations.
- Enhanced security. Features like MFA reduce the risk of unauthorized access, even if credentials are compromised.
- Operational efficiency. SSO reduces the burden on IT help desks dealing with repetitive tasks like password resets. Automated lifecycle management simplifies on and offboarding, ensuring quick access and revocation.
The Top 9 IAM Tools in 2025
From core identity management and access control to privileged access management, this identity management solutions comparison will guide you in choosing the best solution for your needs.
1. Okta
Okta is a leading IAM provider known for its seamless single sign-on (SSO) and multi-factor authentication (MFA) capabilities. It integrates with thousands of applications, making it a go-to solution for businesses looking to simplify access while enhancing security.
2. CloudPass
Great for cloud-native environments, CloudPass offers scalable identity and access management tailored to modern businesses. Its flexible architecture ensures secure authentication and access control across cloud platforms, making it a strong fit for organizations prioritizing cloud security.
3. CyberArk
CyberArk is a powerhouse in privileged access management (PAM). It specializes in securing privileged credentials and protecting high-value accounts from cyber threats while minimizing insider threats and preventing unauthorized access to critical systems.
4. EmpowerID
Its customization and hybrid support features make EmpowerID an ideal solution for organizations needing tailored identity solutions. Its low-code workflow engine enables businesses to adapt IAM processes to their unique operational needs.
5. ForgeRock
ForgeRock uses AI-driven automation to provide enterprise-grade IAM that can easily handle complex identity environments. It supports large-scale deployments across cloud, on-premises, and hybrid infrastructures, making it a favorite for enterprises with diverse security needs.
6. OneLogin
Cloud-based OneLogin features a simple, intuitive interface that facilitates SSO, MFA, and user provisioning. Its strong security controls and broad app integrations make it a reliable choice for businesses seeking streamlined identity management.
7. SailPoint Atlas
A leader in identity governance, SailPoint helps organizations effortlessly enforce compliance and control user access. With AI-driven automation and deep auditing capabilities, it ensures organizations meet regulatory requirements while reducing identity risks.
8. Zluri
A good choice for SaaS management and IAM integration, Zluri helps businesses streamline application access while maintaining security. It automates user provisioning and deprovisioning, reducing IT workload and preventing unauthorized access to SaaS applications.
9. Ping Access
Ping Access’ comprehensive IAM suite offers SSO, MFA, and strong CIAM capabilities. Its enterprise-level security capabilities excel in managing customer identities, providing a scalable and seamless experience across digital platforms.
How to Choose the Right IAM Solution
Managing access is challenging. Too much easy access leaves organizations vulnerable to breaches. Too little, and team members can’t do their jobs. IAM tools make finding the sweet spot a lot easier. A tailored approach ensures seamless access for authorized users while keeping sensitive information secure.
Here’s how to make the right choice for your needs.
Define Specific IAM Needs and Requirements
- Identify access management pain points. Think beyond general security concerns. For example, do you struggle with password sprawl, lack of visibility, or complex privileged account management?
- Assess IAM maturity. Are you starting from scratch, or do you need to integrate or replace existing IAM components?
- Map user roles and access requirements. Define the different roles within your organization and the access privileges associated with them. This is critical for effective access control.
- Consider IAM governance needs. How will your business manage and enforce IAM policies? Do you require automated workflows for certifications and approvals?
- Define IAM integration requirements. An IAM solution must seamlessly integrate with all your systems, including cloud services, directories, and custom apps.
Research and Evaluate IAM Solutions
- Compare solution features. Checklists are helpful, but they aren’t the whole story. You need a deeper understanding of how each solution implements core features to handle various authentication protocols, automate lifecycle management, and provide insights.
- Prioritize IAM-specific integration. Your chosen tools should seamlessly integrate with your existing identity providers, target systems, and other security tools.
- Explore deployment models. Consider whether cloud-based, on-premises, or a hybrid deployment best suits your organization’s needs and security posture.
Consider Vendor Expertise in IAM
- Specialization. Does the vendor have a proven track record in IAM?
- Support services. Ensure the vendor has deep IAM expertise that helps them assist with complex issues.
Conduct an IAM-Focused Proof of Concept
- Test critical IAM scenarios. Design a POC to specifically test IAM functions like user provisioning, deprovisioning, access reviews, and key systems integration.
- Simulate real-world challenges. Include POC scenarios like password resets, access requests, and role changes.
Implement Your Chosen Solution
- Create an IAM-specific implementation plan. Prioritize critical systems integration and establish robust IAM governance processes.
- Train users. Educate users on how to use SSO, MFA, and other IAM tools.
Perform Ongoing IAM Monitoring and Maintenance
- Continuously monitor IAM activity. Look for atypical access patterns and potential identity and access security breaches.
- Regularly audit IAM controls. Ensure IAM policies are consistently followed and that access privileges are appropriate.
Taking the time to really understand what you need from an IAM solution makes it much easier to find one that is user-friendly and boosts your data security.
Velotix enables fine-grained, policy-based access that supercharges your organization’s data access control. Its AI-powered recommendations automate permissions and streamline access requests, working seamlessly with your IAM solution to enhance security and governance.
Ready to explore intelligent data access management? Book a demo today.
